Best Event Company in Gurgaon, Delhi, Noida

Organizing an event in Delhi may not be a walk in a park. If you are willing to hold one, you got two choices. Either you can do it yourself or hire an event management company in Delhi NCR for the job. However, before you choose, you should be aware of the fact that the process is complicated and demands to consume a lot of resources and time. A better option might be to hire a brand promotion company and let them do the job for you. Apart from saving you a lot of time, they can help make the event more attractive and organized, and hence successful.

But, in this ocean of big event management companies in Delhi, how will you find the pearl company for your event?  A lot many companies will offer their services, but how will you choose the best one? The following list may help you search your needle in the haystack.

Know your needs: Make a list of your requirements and communicate with the company regarding that. Give them the details of your requirements and make sure the company is efficient in providing you with everything you need without any compromises.

Does a background check of the company: Know about the company and its experience in the event management field? Go for well-established big event management companies in Delhi and remember to check their legal papers and the location of their offices.
Check the company’s experience:  Ask for video presentations and past reference of the events organized by the company. Know about the quality and affordability of the organized events.

Understanding the budget flexibility: Prepare a budget beforehand. Know your needs and get a detailed summary of bills while communicating what you need to your event manager.

Ensure quality equipment:  Events require equipment for their fulfillment, and the brand promotion companies in Delhi can provide them to you. Do a quality check to avoid any unusual circumstances.
Do not go to a company just because it has a lot to offer. Sometimes, you might not even need all of it. Go according to what best suits your needs and only what is important.

Given below is a list of event management companies in Delhi NCR that you can choose for handling your events.
Armaans Event (P) LTD:
ALLURE EVENTS & WEDDINGS PVT. LTD
Cox and Kings Ltd.
Creative Inc.
E Factor

Acclaimed as big brand promotion companies in Delhi, they have 10 plus years of experience in the field of event management. They provide a large variety of entertainment based services to make your event successful. Well established, these companies are supported by highly qualified and experienced staffs. Providing end solutions to all the occasions, these brand promotion companies are not heavy on your pockets. Offering the best quality team and equipment for events like them parties, birthday parties, fashion shows, stage shows, corporate events and wedding occasions, these companies can be relied on.

How to organize a college fest in a better way?

If you are part of the team for your college festival, you often find yourself in a position where you are asking yourself questions like ‘Why I am even doing this shit?’ or ‘In what ways can this actually benefit me?’ or ‘Is this going to help me acquire some skills or get a job?’
The answers to these questions are not so simple. If done right, working in a college festival can act as a huge learning experience, not just for your professional career, but for your life. But looking at the data, not many people seem to have done it right. In fact, a majority of people who work for their college festival seem to do it for the primary purpose of ‘social bonding’. Now, there is absolutely no harm in that. But if that is the foremost reason for you being a part of the team, do not expect to get anything out of the experience apart from new friends and a bunch of parties.
The way I see it, organizing a college festival is the closest thing to your professional career while you are still in college, also giving you a tremendous amount of freedom on what roles do you want to pick. I was a part of the team for Alcheringa, the cultural festival of IIT Guwahati and had a terrific time during the learning phase. I tried to put my hand into as many teams and things as I could to make the most of the opportunity, and it has taught me more than anything else while I was in college. Here is my take on the best practices that can be followed to make your festival a massive success.
But, why do we even organize the festival?
Before we start talking about the ‘how’, it’s important to understand the ‘why’. If you think of it, there are just 2 kinds of people for whom the festival is being organized –
A. Team– Yes, the biggest reason for organizing a festival is ‘you’. The primary purpose of any college festival is to give their own students an exposure to the outside world and help you learn a wide variety of skills while you are still in college. No matter what artists or footfall you get, if you fail at providing a kickass learning experience to your own team, you have already failed. Make sure you push your team beyond their limits, amidst all the rush and drama.
B. People– A much smaller reason for organizing the festival is your audience. Your footfall. Your followers. Your participants. Making sure that they get a top-notch experience during your festival should be the second most important thing after the team. Customer satisfaction and happiness are what drives any organization in the long run. Every single person that walks out of your fest should be telling every single friend of theirs as to how awesome their experience and your management were.
1.     Make things a bit formal— one thing unique about college festivals is that there is a fresh team every year. It can either take the festival to new heights or completely fuck it up. It is hence important to make things more process-dependent than people-dependent. Amidst all the worst things, you need to make sure that you are constantly making long-term processes for everything so that the important things always get the attention they deserve. For example, (informally) telling one of your juniors to think about some social initiative for the festival might not work as efficiently as forming a dedicated team/group for social initiatives. Similarly, defining monthly targets, writing down your organizations’ values, making cheat-sheets for different things, having some office hours per month and organizing scheduled meetings with a meaningful agenda can all go a long way in giving a direction to your team’s hard work. A senior once told me, ‘If there existed a parallel world where the same team would be conducting the festival for 10 years straight, we would be witnessing a way better festival right now.’ Making things formal and documenting stuff is the only way you can decrease this knowledge gap, and make things easier for future teams. Try to keep the organization as transparent as you can, to build a great team culture. More importantly, learn from the mistakes of your previous teams — you won’t have enough time to make them all yourself.
2.     Think from Zero— one of the most difficult things for any team to do is to refrain from blindly following the previous teams’ work and thinking from scratch. Organizing another boring festival that is only marginally different from your previous edition is of no use. You have to be bold enough to try new things and discard the previous unsuccessful ones. I have personally witnessed so many good ideas/events not being implemented only and only because they are new and the team (thinks that) they don’t have the bandwidth for it since most of their time is sucked in focusing on multiple bad ideas/events being blindly followed year after year. Have a review meeting at the end of every festival, where you analyze the success and failures, and accordingly scrap a few things, restructure the team and define fresh goals. Stop taking things too seriously. You have to unlock new and amazing events and initiatives, and set an example for every other college festival team in the country. Quality beats quantity, any day. Try to avoid getting into the trap of — more events, more participants, ‘more’ of everything. If you’re focusing on ‘quality’, you’ll be able to scale more efficiently with time, without compromising on customer experience. Get the small things right. And the only way to get small things right is to plan more. There’s nothing heroic in doing everything at the last minute.
3.     Make room for your ‘round pegs’ — there are always these ‘few’ people on your team who like to put an extra effort and do amazing things. They are ones who not just complain, but also ‘change’ things. They try to make sure that every small thing is implemented in the best way possible. Often, this 10 % of the people are the ones who make happen 90% of the festival. And hence, a big performance metric for any festival should be — how many roadblocks can you remove for these round pegs so that they can do outstanding things. Most people learn it the hard way, but the culture and productivity (and not ‘size’) of your team play a huge role in governing your success. Try to keep the team as small and amazing as possible, since those ‘extra’ people bring more damage than you think and can bring down your entire team culture. Form a separate ‘coordinators’ team in the last month of the festival for all the extra burden that you think you’re going to have, rather than making these people a part of your main team. ‘Idealism is the starting point to greatness.’
4.    Don’t fuck with your inter-team coordination — there’s no point talking about what an amazing job your team did if the overall festival was a failure. If you are the guy who is making a registration portal/app, why not talk to the marketing guy and put a few sponsor logos/coupons/games on it? Or why not talk to the PR guy, and put in a system where they can send updates/mailers to the participants? Similarly, if you are the guy who is responsible for events, why not talk to the marketing team about the possibility of sponsor specific events? Try to avoid these ‘gaps’ between multiple teams, so that you can do things better, and make everybody win. So basically, whenever you are doing something for the festival, ask yourself the question — how can other teams benefit the most from this? Another hack is to form small alliances between teams for specific things so that they can work with each other more closely. For example, you can have a dedicated ‘customer experience’ team that comprises one each of a PR, events, design & marketing guy so that they can draw out the entire customer journey during the festival, and work towards making it better. Same goes for having an ‘artist happiness’ team or a ‘social initiative’ team.
5.     Use your resources wisely — it’s often easier to get ‘resources’ from sponsors than get hard cash, but that requires thinking from your side. Try to be more and more innovative, when it comes to spending your resources. Always keep in mind that money is not the only resource that you are playing with. If you are getting a known Bollywood singer for your pro-niter, why not organize a competition where the winner gets to meet him on stage? Or another online competition where the winner gets signed festival-merchandise from him? A lot of times, we underestimate these ‘indirect incentives’ that we can give to our audiences and participants and keep complaining about the shortage of cash that we have. For example, having a partnership with a cultural institute to give internships to your winners might be much more valuable to them than some petty cash. Or how about getting your ‘famous’ title sponsor to post about the winner of your flagship competition on Facebook so that they can get some recognition among those laces of social media followers and grow as an artist? But wait. Do you remember the first point in this article about ‘making processes’? So why not make a dedicated team for ‘Incentive Management’ that is responsible for coming up (and implementing) all these ideas?
6.    Learn More, Teach More — Most important of all — amidst all the chaos, all the noise, do not forget to grow not just yours, but your team’s skills. Have dedicated ‘teaching’ sessions in place so that people who are good at something can share their secrets with more people. That one guy who writes kickass mails can help 50 more people write better emails. That one guy who is a great negotiator can let others know how he does it so that they can close more deals. That one guy who always comes with new innovative ideas can motivate a full room of people to come with more. Your team is the reason that you are working on this festival, and everybody should be provided a platform to learn diverse skills that they can benefit from. Every person has a different reason for joining the team, and if you are one of the heads — make sure that you know this ‘reason’ for every member that you include in your team so that you can make sure they are able to grow in that direction. Another great way to increase knowledge is to talk to more and more alumni and professionals outside college so that they can tell you better about what all things the team could learn in order to benefit more in the future.
7.     Under Promise, Over Deliver — Last but not the least, this is the underlying rule for customer happiness in any organization. Apply this to your participants, your team and your audience. Whenever you promise them something, try to give them a little bit more. The prize for winning the fashion event might be only a few thousand bucks, but if you can ask the judge to upload a selfie with the winner, it might help the winner get a few shows somewhere. The sponsor might have asked only for his banners to be put on the stage, but if you can have a short reference to them in the funny viral video that you are making, they might get happier. The audience coming from a different city might have only asked for accommodation, but why not give them a one-page brochure about the places that they can visit on your campus or city? When you thoroughly screw up, why not send across a hand-written sorry card to your participant, with the fest and sponsor logo at the back? Or better than all — Remember the first point? Why not make a small ‘customer happiness’ team from within your team that can come up with, and implement these ideas in the festival?

Event fabrication companies and printing

Event fabrication and printing are most imported of any event we are best in it having own workshop in Greater Noida industrial area. With in-house printing and framing, we deal in customized branding and theme creation for any kind of events. We are the largest player in modular exhibition stall and stall creation as per client requirements. Hire4event have a very good stage and technical setup with a complete solution in light sound and conferencing setups. Our team is specialized in the various type of printing. We are engaged in supplying Paper Bags / Boxes / Bespoke Stationary / Catalogs / Brochures etc to MNC Companies, event agencies, Hotels, Fashion Designers and Retail Chain Stores in India and abroad.

With expertise and experience of more than 15 years in the printing arena, we are one of the pioneers. Impeccable quality and time-line delivery are the topmost features of our company.

Do let us know if we can work with your company to serve your clients better for the above-mentioned services.
Choose from our specialty services
Side Panel-We makes best-customized side panel as per client requirement according to the backdrop.
Backdrop-We have thousand of option for backdrop design. We create a 3D image before design as per client requirement where you can choose the best option from thousand designs.
Standees- Standees are the most important thing to create event content and branding which is our specifiability to create the best branding.
LED wall framing-We have very experienced carpenters for creating neet and clean backdrop creation .we make best-led wall frames for corporate events and exhibition.
Theme Creation-With the team of 50 people hire4event has own design team which is from top event agencies have experienced more than 20 years in the same industry. We play best with theme creation for any event.
Flex printing-With own printing machinery we have our in-house design team who are expert to create designs as per requirement.
PAPER CARRY BAGS
RECYCLED BAGS LAMINATED BAGS CUSTOMIZED BAGS GIFT BAGS

OTHER PAPER PRODUCTS
GIFTING BOXES HANG TAGS TISSUE PAPER WRAPS  PERSONALIZED INVITES

OFFICE STATIONERY (Monogrammed, Laser Cut, Leaf printed/embossed/UV etc)
BUSINESS CARDS, PROMOTIONAL MATERIAL, CATALOGS

Event Production and Artist Management

We take this opportunity to introduce ourselves as one of the leading Bollywood Celebrity and artist management agencies based in & out of Delhi and North India and having a functional presence in other cities of India as well.  

We have separate wings for celebrity management, artist management, event management and wedding management.  As a company, we manage Jugni Sufi Rock band exclusively and are looking at expanding our operations to weddings and social events. ? Please find attached herewith the list of the celebrities and artists we can arrange for your upcoming requirements.

We are looking forward to connecting and collaborate with your organization. If you need any further clarification, we would be pleased to assist you. Apart from an artist, our strength is event production like concerts, sports, exhibition, corporate events, and MICE. We are an event technology company deals in sound technology, Effects, Displays, venue production, event construction, and team management, we niche player in team building activities and adventure management.

We provide Following AV equipment for Seminars, Conferences, Product Launches, Press Conferences, Exhibition stalls, Dealers Meet, Big Shows Outdoor with complete Sound and Light up to 10000 pax gathering, Some of the Equipment Owned by us are:-

(1)  Multimedia Projector (10000 Lum Full HD High Brightness projectors, for Big Auditorium/ cinema digital projection screens)

(2)  LED Video wall PitchP-2mm, P-3mm and Pitch P-4 mm P 6 Outdoor.

(3)  Projectors (LCD/DLP, High Brightness) with Kramer/Exton Seamless Switchers

(4)  Masking Back/Rear Projection Screens. High Gain Projection Screens

(5)  3D LED TVs Plasma TVs, LCD TVs, TFTs from 22 inches to102 inches.

(6)  JBL Line Array/Bose Outdoor Cultural and Conference Sound Systems.

(7)  Venue sc 48 on rent, 32 channel sound craft mixing console with power amplifiers and effect rack.

(8)  Wireless Conference and Delegate Mike Unit.

(9)  Lights LED, Profile, Follow, Scanners, Moving Heads, Laser and Strobes for big Shows

(10) Audio Recording studio, (Broadcast Quality) and Shooting Floor

(11) Shore Goose Neck Mike, Hand Cordless, Lapel Mikes, and DVD Player/Recorder.

(12) Laptops Computers & TFT Monitor.

(13) Masking & Flex Printing, Stall Designing & Fabrication.

(14) Digital Display. D.J Shows, Digital Still Photography.

(15) Corporate /Documentary filmmaking, all broadcast equipment like Red Eye Camera Digital Video Recording. And Digital Multi-Camera set up, Digibeta Camera Beta & DG Beta Player/Recorder, Video Mixer.

We deal in the professional audio mixer like Sound craft, Avid, Yamaha, for large-scale events.

Radio Communication System in Events

We introduce ourselves as an established leader in the field of Event management, Technical support, and fabrication for the exhibition, BTL, Radio Communications, Security devices, in the country and offer state of art, user-friendly products and solutions to meet the client requirements of mission-critical customers. The Company has rich experience in the field of Wireless Communication & latest technology in the International arena and is poised to establish itself in the Indian Market. Our core competency and expertise lies in the thorough understanding of the customer’s requirement and offering solutions, rather than selling ‘black boxes’. We have structured thoughtful partnerships with global players in RF field, in our endeavor to offer “One stop solution in event production, MICE, CONFERENCES, SPORTS, ranging from Two way radios in VHF, UHF and HF frequency bands, Analogue Trucking and Digital Trucking in TETRA protocol TO Microwave digital radio links in 2.4Ghz, 5.7Ghz and 13Ghz.

In Two-way radio segment, we officially represent MOTOROLA, VERTEX STANDARD, and BETA for their complete range of Analog, Digital Radios, Microwave Radios and Networking Products.

The primary mandate of our organization is to provide our customers with high-quality support services by being close to them and thereby understanding their precise requirement and equip them with the solution in a customized manner. Hire4event.com is catering to all market segments. Our product portfolio includes:

We offer a wide range of Wireless Systems such as…

1. Offering High quality branded Wireless products at competitive prices.

2. Easy Licensed UHF Short Range Walky Talky sets in 350 MHz bands.

3. Intrinsically Safe Walky Talky sets.

4. Marine Portable and Mobile Radios.

5. Aero Band Portable and Mobile Radios.

6.  HF Manpack/Mobile and Static Radios.

7. Digital Trucking Portable and Mobile/Static Radios.

8. Provide customized Two Way Communication & Security solutions.

9. Repair, AMC, and Installation of Wireless sets.

10. Comprehensive network management.

All types of Security Equipment like Metal Detectors, Searchlight, GPS, and HHMD DSMD &DFMD.

LAN & WAN solutions:

Hire4event has a team of highly experienced and technically competent manpower capable of implementing and maintaining complete wireless networks. We have installed large wireless networks for various clients in corporate, Govt. and semi-Govt. organizations.

Some of the projects implemented and services offered by us are: -

Private sectors like Security group, Multiplex Cinemas, Mall, Construction Companies, Educational Institutional, Hospitals, Aviation Sectors, and many other corporate clients.

Smartnet/ Smartrunk II Trucking Systems:

With all the above experience and a vast installation base, hire4event today has emerged as a leading wireless solution provider. We would be keen to work with you and provide you with the most competitive solution for your requirement.

How to Make the Career in Event Management?

Events and occasions are saying as to be an integral part of our lifestyle. We simply cannot bypass them as they touch almost all aspects of our social existence. Birthday celebrations, social gatherings, engagements, and weddings are events we celebrate at the personal level.

(a)   During course years there are many events that are may be such as inter and Intra School contests, annual fest, sports day celebration, followed by university and college level fest. In the sphere of work, there are annual general meetings, marketing campaigns, exhibitions, product launches, conferences and brand development activities.

(b)  There are also such events along with the school and college as fashion shows, cultural programs, promotional campaigns, religious gatherings talent hunt shows, and so on. We also play an important role to improve the lifestyle of human beings.

 (c)  And what’s more, all of us have been a part of these events from time to time. We either organize the whole event or take part in the show to make the event memorable. Either way, we want these occasions to go on as per our expectations and in doing so we often seek professional help. However, we do not pay much need to the people who put in their effort and creative talent to make these events memorable and successful. They are called as event managers.

 (d)   Event management is a mutability activity. Major constituents of this profile Customer relationship management, meticulous planning, include creativity, including creativity, advertising and marketing, Offline promotion, online promotion, digital marketing, Network marketing and much more, all rolled into one seamlessly choreographed process.

(e) We are one point event consulting and advisory service provider for event and entertainment industry which can help into sponsorships and planning for any kind of event.

To initiate marketing process at our end we require the following:
1. Presentation of the event.
2. Sponsorships Proposal
3.  An indicative list of Industry segments we should approach.

(f) We are a company with a team of industry expert related to event management, and event production. We avail all services through our websites like event equipment and planning as we are one point solution for all requirement related to event.

Event Sponsorship and Planning

We are one point event consulting and advisory service provider for event and entertainment industry which can help into sponsorship and be planning for any kind of event.

To initiate marketing process at our end we require the following:

1.  Presentation of the event.

2.  Sponsorships Proposal

3.  An indicative list of Industry segments we should approach

A tentative list of Industry segments that can be tapped are:

Aerospace industry

Healthcare & Wellness

Pharmaceutical industry

Computer industry

Software industry

Technology industry

Construction industry

Real estate industry

Public utilities industry

Education industry

Energy industry

Petroleum industry

Entertainmentindustry

Financial services industry

Insurance industry

Food industry

Fruit production

Hospitality industry

Information industry

Manufacturing Industry

Automotive industry

Electronics industry

Pulp and paper industry

Steel industry

Telecommunications industry

Fashion & Apparels Industry

Cosmetics Industry

Looking forward to a long & good association with you in times to come.